QUALITY MANAGEMENT

The site engineer will control all measurements, and finances. He will record, and measure works on a daily basis, to facilitate accurate and compliance to the construction program developed. Measurement data as required by the client will be furnished by the required day of the following month in accordance with the required format.

The contractor’s proposed work programme will be adhered to in order to check the progress on a weekly basis, this will help in keeping within the given time-frame for completion within reason. Progress schedule and graphs will be maintained in order to monitor and report progress.
Monthly measurements will be prepared in conjunction with the Engineer and interim invoices prepared. At completion of the contract a final measurement will be done. Measurement data will be shown in monthly progress reports and furnished to the client by a chosen date of the month for inclusion in his budgets of cash flow.
Estimates of final quantities to complete the work will be prepared every 3 months. Simultaneously the estimated time for completion will be calculated and the client informed of any projected overrun of schedule. The completed works will be inspected jointly with the client, deficiency lists will be prepared, and corrections monitored.

Test are to be conducted on a regular basis per unit; these will include concrete cube crushing tests for all concrete cast in-situ and also compaction tests on all compacted earth works. 3 day and 28 day cube tests will be taken and recorded in order to show concrete strengths as required per the designs. Brick crushing tests are to be conducted on each delivery of bricks and recorded.

Claims will be managed and variation orders applied for in terms of the contract, if any are necessary. All claims submitted to the project manager will be based on completed tasks as per the indicative milestone program.

Monthly and accumulative financial progress will be monitored against a standard S-curve envelope. Contract and supervision accumulative costs will be reported monthly and a forecast based on this information will be made every 3 months so that the projected completion cost can be monitored.

We believe that good project management involves the continuous daily recording of information as it occurs. Electronic and handwritten diaries are kept including information regarding the following aspects will be recorded daily:

• Liaison with Clients and all interested parties in a particular project
• Design meetings with all professionals on a project
• Weather and meteorological conditions for site management
• Contractor’s plant and personnel in a construction project
• Materials deliveries.
• Work activities in progress.
• Site visitors.
• Progress of each work activity.
• Site problems experienced.
• Instruction given.
• Correspondence received.
• Drawing issued and amendments.
• Accidents/Injuries.
• Comparison of contractor’s actual resources on site with those specified in the contractual programme.

Lines of communication and formats for correspondence will be agreed upon with the client during mobilization, and will be amended on request during monthly client meetings. All attempts will be made to comply with the needs of the community identified prior to construction, and as they may change during the execution of the project.

In the liaison process the following will also be addressed.

• Environmental issues.
• Occupational health, safety, and industrial hygiene standards.
• Labour relations requirements.
• Community relations.

This project manager will compile reports containing information on the project in a form that is concise, graphic where possible, and accurate, so that the client may make decisions with confidence. Project reporting as developed by the personnel proposed for the management of the works, conforms to this requirement and has been used successfully on similar projects.

State of the art computer software will be used to compile these reports, the format of which will be agreed upon with the client prior to the start of the works. Reports to be prepared will include the following:

• Daily record reports by inspectors of all site conditions and activities.
• Weekly progress reports and summary by resident engineer.
• Monthly detailed reports including financial progress.
• Completion report including as-built records.
• Quarterly summary reports.

The objective of this task is to control and reduce negative environmental impacts and to identify areas where positive contributions can be made for improvement to the environment during construction and sustainability of such mechanisms for the future.

Liaison with the contractor prior to commencement of construction will ensure that the contractor understand the environmental specifications and to introduce them to site specific issues. The contractor will also be familiarized with the communication structures that have been established.

Ongoing site monitoring will be carried out during the construction phase. The purpose will be to ensure that the specifications in the environmental management plan are adhered to and to continually test the validity of the mitigation measures on site, especially with reference to how the local community experience the presence of the construction activity.

The consultant proposes regular monitoring and supervision. Monitoring will be undertaken through the office of the Resident Engineer. The function of this monitoring will be;

• To ensure the contractor’s compliance with the general and special environmental provisions of contract;
• To maintain communication with the communities through the community liaison officer;
• To maintain records of environmental aspects of construction.
• To assist in the resolution of day to day construction problems which arise on the construction site.
• To provide regular feedback to the resident engineer, client and local community representatives concerning environmental aspects of the project. Site visit reports will be compiled following each visit. It is proposed that the environmental monitors visit the site once every alternate month during construction.

Monitoring of rehabilitation and erosion control will be continued after construction until the expiry of the contractor’s liability period for rehabilitation (assumed to be one year). Two site visits will be made during this period and a final closure report will be submitted to the client following the second visit. Any outstanding environmental issues will be highlighted in this report.